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Honor Theses Repository Policy

Thesis Submission Form

Purpose:

To define the policies to initiate and maintain an electronic repository of Davidson Honor and Kelley Scholar Theses so as to preserve these works and provide access to the Davidson College Community and the broader global audience as appropriate.

Policies:

1. Davidson College Honors and Kelley Scholars Theses will be included in the Davidson College Library’s Digital Repository. Departmental thesis program coordinators shall make participating students aware of these policies, which shall also be posted on the College Archives website. By participating in the thesis program each student:

1.1. Grants the college archives a non-exclusive, royalty-free, perpetual license to:

1.1.1. Store a digital version of their thesis in the Repository and by default make it available to general audiences in electronic format on the Internet unless an exemption request is made by the student as per Section 2, and approved by his/her thesis advisor, and the relevant department/program chairperson

1.1.2. Create a back-up copy of their thesis for preservation purposes;

1.1.3. Convert their thesis, without changing the content, to any other format or medium necessary for preservation and storage of the thesis; and

1.1.4. Permit end users of the Repository to download and use their thesis for personal use of a non-commercial purpose.

1.2. Acknowledges the following:

1.2.1. Their thesis is an original work, and does not, to the best of their knowledge, infringe upon any third party’s copyright, including illustrations and images;

1.2.2. The College will not be accountable for claims of copyright infringement;

1.2.3. Copyright rights and thesis ownership remains theirs.

1.3. Agrees to provide a digital copy of their thesis to the College Archives no later than 1 week prior to graduation via the Thesis submission form or submission of another generally readable electronic format (DVD, flash drive etc.)

1.4. Agrees to submit an abstract of their thesis to the College Archives of no greater than 250 words at the time of thesis submission.

1.5. Agrees to submit a listing of up to 5 keywords to be used for subject indexing.

2. Exemptions:

2.1. Exemption Types:

2.1.1. Restricted access such that only on-campus users may access the thesis

2.1.2. Restricted access such that only authorized library staff may access the thesis

2.1.3. An embargo on inclusion in the repository for a specified period of time not to exceed three years

2.2. Exception requests must be placed using the Davidson College Library Digital Repository Exemption Request form and forwarded to the Davidson Archives email box at archives@davidson.edu.

3. Requests for Removal:

3.1. Alumni may request removal of their theses from public view by writing to the College Archives at archives@davidson.edu.

3.2. Other requests for restricted access will be considered on a case-by-case basis.

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